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十大商務書信寫作注意事項

時間:2022-09-26 13:40:21 商務英語 我要投稿
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十大商務書信寫作注意事項

  商務書信寫得怎樣,一定程度上關系得到公司或者個人的門面問題。那么商務書信有什么要注意的地方呢?

十大商務書信寫作注意事項

  1.切忌主客不分或模糊。

  例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)

  2.句子不要零碎。

  例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 兩個句子應該連在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.

  3.結構對稱,令人容易理解。

  例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.

  4.單復數不要搞亂,不然會好刺眼,看著不舒服。

  例如: An authorized person must show that they have security clearance. 應改為 Authorized persons must show that they have security clearance.

  5.動詞和主語要呼應。

  想想這兩個句子的分別: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.

  6.時態和語氣不要轉換太多。

  看商務英語已經是苦事,不要浪費人家的精力啊。

  7.標點要準確。

  例如: He did not make repairs, however, he continued to monitor the equipment. 應改為: He did not make repairs; however, he continued to monitor the equipment.

  8.選詞正確。

  像 affect和effect,operative和operational等 等就要弄清楚才好用啦。

  9.拼字正確。

  有電腦拼字檢查功能后,就更加不能偷懶。

  10.大小寫要注意。

  除非 必要不要整個詞都大寫,除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話,用底線,斜字,粗體就可以了。

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